Event management software
for agencies and professional teams
Run your entire corporate event portfolio from one place. Multiple clients, budgets with approvals, professional run-of-show, distributed team, and stakeholders getting per-section shared pages.
No credit card · No setup · Up and running in 2 minutes
TechCorp
Product launch
Andino Group
Annual leadership summit
Finova
End-of-year gala
Built for agencies and teams that already run serious events
Replace Excel + Google Drive + Notion + Email with a single platform designed for integrated corporate event management.
Multi-client portfolio
Run 5, 20 or 100 events in parallel, each with its own client, team and compliance requirements.
Traceability and audit trail
Every decision, change and approval gets logged. Corporate compliance has your back.
Reporting that actually looks serious
Your executive clients see clean dashboards, not 30-tab spreadsheets.
Sound familiar?
One spreadsheet per client, multiplied by 30
Your Drive has 200 files named 'Event_Client_v3_FINAL'. Finding the right version takes longer than updating it.
Weekly executive reports
Every client wants status updates with charts. Building them manually robs you of 5 hours per week, per client.
Stakeholders asking for different things
Marketing wants the run-of-show, finance the budget, legal the contracts, IT the access list. Sending them files by email gets unsustainable.
Approvals lost in old email threads
Your client approved the budget in an email three weeks ago. Finding it when a vendor asks is a nightmare.
Everything your agency needs to scale
Features designed for teams managing corporate events in parallel — not for one bride planning one wedding.
Multi-client portfolio
A single dashboard with every active event. Filter by client, date or status. See what needs attention today.
Executive reporting
Clean dashboards ready to present to your client. Looks professional without you building slides every week.
Per-client budgets
Each event with its own budget, income, expenses, and exportable report to send to the client.
Vendors with evidence
Quotes, contracts and insurance certificates attached to each vendor. No more digging through Gmail.
Professional run-of-show
Timeline with times, owners, locations and technical notes. Changes sync across the entire team in real time.
Distributed team with roles
Project managers, assistants, producers, freelancers — each with their role and view. Delegation with control.
Share by stakeholder
Send just the run-of-show to the hotel, just the budget to the client, just the list to the team. No more sending the full file to everyone.
Complete audit trail
Every change logged with user and date. Corporate compliance and dispute resolution with clear evidence.
Start this week, without expensive onboarding
Create your first event
In under 2 minutes you have your first client loaded. No 6-week onboarding like enterprise software.
Invite your team and stakeholders
Project manager, producer, client, vendors — each with their role and access. No complicated SSO required to get started.
Scale with your portfolio
Add the second, fifth and twentieth client. Same interface, same workflow, no artificial per-user limits.
Built for any corporate event
InvitiApp vs the event software you already know
Reference comparison with the tools most agencies evaluate.
| Feature | InvitiApp | Excel + Drive | Cvent | Bizzabo |
|---|---|---|---|---|
| Price | Free | Free | Enterprise paid plan | Paid plan |
| Real multi-event | ✅ Unlimited | ⚠️ One file per event | ✅ | ✅ |
| Share by section | ✅ Per-section link | ❌ | ⚠️ Full portal | ⚠️ Full portal |
| Native Spanish | ✅ | ✅ | ⚠️ Partial | ❌ |
| Logged approvals | ✅ | ❌ Loose emails | ✅ | ✅ |
| Audit trail | ✅ | ❌ | ✅ | ✅ |
| Setup time | 2 minutes | — | Weeks with onboarding | Days |
Reference comparison based on public information. Third-party features and prices may change — check official sites for the latest details.
Free
To be clear: InvitiApp is a single piece of software, the same one anyone on the site uses. It's 100% free for everyone — no card, no tricks, no fine print. There is no separate plan for agencies; this page exists because agencies and professional teams use the product differently from someone planning a single event.
- Unlimited events
- Unlimited clients
- Unlimited team and stakeholders
- Unlimited vendors and quotes
- Unlimited shared pages
- Executive reporting included
- Direct support from the founding team
- No onboarding or implementation cost
If we ever start charging, agencies already in will keep preferred terms.
Frequently asked questions for agencies
Is it really free? And is this the same software as the rest of the site?
Yes to both. InvitiApp is one product — the same software anyone planning an event uses. This page exists because agencies and corporate teams have different needs: client portfolios, external stakeholders, finance approvals, audit trail. The tool is exactly the same. It's free for everyone, no credit card. If we ever start charging, agencies already in will keep preferred terms.
How many events and users can I manage?
No limit. Manage 5, 50 or 500 events in parallel. Each one with its own budget, team, vendors, and stakeholders. Unlimited users and team members.
Is this an alternative to Cvent or Bizzabo?
Yes — especially for agencies and teams that don't need the full enterprise complexity of Cvent or Bizzabo. InvitiApp focuses on integrated event management (budget, vendors, run-of-show, team) without the weeks-long learning curve and the enterprise price tag. If you need mass attendee registration with badge printing for trade shows, you do need Cvent.
Can I invite my clients and external stakeholders?
Yes. Invite clients, vendors and stakeholders with the exact permissions you need. Your client can see the budget, your vendor only their section, your team everything. Editor or viewer roles per person.
How do I handle budget approvals and changes?
Every budget and change gets logged with user, date, and comment. Email approvals can be attached as evidence. Complete audit trail for corporate compliance and dispute resolution.
How does it look to my corporate clients?
Clean and professional interface. Your corporate clients see organized dashboards, not a spreadsheet or a 'consumer' app. Full white-label is on our roadmap for paid professional plans.
Do you have integrations with email, calendar or my existing tools?
Today InvitiApp is a standalone platform. Integrations with Google Calendar, Outlook, Slack, and Notion are on our roadmap. If you have a critical integration you need, reach out — we prioritize integrations that multiple agencies request.
Is it secure for sensitive corporate data?
Yes. Data encrypted in transit and at rest, serverless AWS infrastructure, automatic backups. For highly sensitive data (executive NDAs, confidential budgets) you can use shared pages with granular permissions. Enterprise compliance (SOC 2, ISO) is on roadmap for paid plans.
Start now, no card required
Be among the first agencies using InvitiApp while we build it with you. The same software as the rest of the site, free, with direct access to the founding team.
Try it free nowNo credit card · No setup · Up and running in 2 minutes